Managing your email across multiple devices ensures you stay connected and
organized no matter where you are. Whether you’re using a computer, smartphone, or
just want to access your email via webmail, this guide will walk you through the setup
process.
Step 1: gather your email account information
Before you start, make sure you have the following details:
Email Address: Your full email address (e.g., `info@yourdomain.com`)
Password: Your email account password
Incoming Mail Server: `yourdomain.com`
IMAP Port: 993
POP3 Port: 995
Outgoing Mail Server (SMTP): `yourdomain.com`
SMTP Port: 465
Step 2: setting up email on different devices
1. Windows (Outlook) setup
For Outlook 2019, 2021, or Microsoft 365:
1. Open Outlook.
2. Navigate to “File/ Add Account”.
3. Enter your email address and click “Connect”
4. Choose either “IMAP” or “POP3” (IMAP is recommended for syncing across
devices):
IMAP Settings:
- Incoming Server: `yourdomain.com`
- Port: `993`
- Encryption: `SSL/TLS`
POP3 Settings:
- Incoming Server: `yourdomain.com`
- Port: `995`
- Encryption: `SSL/TLS`
5. For the “Outgoing Server (SMTP)”:
- Server: `yourdomain.com`
- Port: `465`
- Encryption: `SSL/TLS`
6. Enter your Username and Password, then click “Next” to complete the setup.
2. MacOS (Apple Mail) setup
1. Open Apple Mail.
2. Go to Mail / Add Account.
3. Choose “Other Mail Account” and click “Continue”.
4. Enter your Name, Email Address, and Password.
5. Click “Sign In”
6. Configure IMAP or POP settings:
- IMAP:
- Incoming Server: `yourdomain.com`
- Port: `993`
- POP3:
- Incoming Server: `yourdomain.com`
- Port: `995`
7. Set the Outgoing Mail Server (SMTP) to `yourdomain.com` with Port `465`.
8. Enter your account credentials again and click “Sign In”
3. iOS (iPhone/iPad) setup
1. Go to Settings / Mail / Accounts / Add Account.
2. Select “Other” and tap “Add Mail Account.”
3. Enter your Name, Email, Password, and a Description.
4. Choose either IMAP or POP:
- IMAP:
- Incoming Server: `yourdomain.com`
- Port: `993`
- POP3:
- Incoming Server: `yourdomain.com`
- Port: `995`
5. For the Outgoing Mail Server (SMTP):
- Server: `yourdomain.com`
- Port: `465`
6. Enter your email credentials and tap “Next” to complete the setup.
4. Android setup
Using the gmail app:
1. Open the Gmail app and tap the Menu icon.
2. Go to Settings / Add account.
3. Select “Other.”
4. Enter your email address and tap “Next”.
5. Choose IMAP or POP (IMAP recommended):
- IMAP:
- Incoming Server: `yourdomain.com`
- Port: `993`
- Security: `SSL/TLS`
- POP3:
- Incoming Server: `yourdomain.com`
- Port: `995`
- Security: `SSL/TLS`
6. Set the Outgoing Mail Server (SMTP) to `yourdomain.com` with Port `465`.
7. Enter your Username and Password and tap “Next”.
Using the default email app:
1. Open the Email app.
2. Enter your email and password, then tap “Manual Setup”.
3. Configure IMAP or POP settings as described above.
4. Enter the Outgoing Server details and complete the setup.
Step 3: accessing your email via webmail
If you prefer to access your email directly through a web browser, follow these steps:
1. Open your web browser and go to [Webmail Login](https://cloud.adicator.com:2096/).
2. Enter your full email address and password.
3. Click “Login”
4. Choose your preferred webmail client (e.g., “Roundcube” for a user-friendly
interface).
Step 4: tips for managing your email
- IMAP vs. POP3: IMAP is recommended if you want to sync emails across multiple
devices, while POP3 is better for those who prefer to download emails to a single
device.
- Secure Connection: Always ensure your connection settings use SSL/TLS to keep
your email communications are secure.
- Webmail: Provides a convenient way to access your email from any device with an
internet connection.
Conclusion
Setting up your email account on various devices ensures you stay connected wherever
you are. Whether using a desktop, smartphone, or accessing via webmail, following
These steps will help you seamlessly manage your email across all platforms.